LAST UPDATED: FEBRUARY 2015
Types of Data Collected
We gather your Personal Data and Other Data as described below.
"Personal Data" is information that identifies you or can be used to identify or contact you (e.g., your name, email address, address, birthdate and/or phone number). Personal Data will also be deemed to include the testing, performance and completion data related to any courses and/or seminars you enroll in as part of the educational services provided by Moody’s.
- Moody’s requests various pieces of Personal Data from you when you register for educational services, on the Site and otherwise. The registration process may require that you provide Personal Data (including but not necessarily limited to your name, date of birth, primary and secondary email addresses, business address, business phone number and company affiliation) and agree to the terms and conditions of the applicable Moody's educational services in effect at the time of registration.
- Moody’s may collect Personal Data voluntarily provided by you, including in emails to the Site, online forms, order and registration forms, surveys, promotion participation, phone calls with Moody’s customer service and through offline means. In some cases, your employer (or other organization that is sponsoring your registration in the educational services provided by Moody’s) may provide your Personal Data to Moody’s on your behalf.
- Moody’s collects Personal Data through various means other than the Site, including participation at conferences, individual introductions, and from employers that enroll their employees in our educational services. From time to time, we may also acquire from third parties certain lists containing the names and contact information of individuals who may be interested in our products and services. If we acquire such a list for promotional purposes, whenever practicable, we seek to obtain appropriate representations from the other party that the listed individuals have consented to receiving, or are otherwise eligible to receive, promotional messages from any acquirer of such list in compliance with applicable law.
Use of Personal Data Collected
We may use Personal Data for the following purposes:
- Educational Service Delivery. Moody’s shall use your Personal Data for items related to the delivery of educational services, including but not limited to, the creation of your student account, the delivery of online or in-person seminar training and related materials, mentoring and exam services, delivering testing results, maintaining your student performance and course completion record and notifying you of updates regarding the educational services.
- Reporting to Regulators. Moody’s is requested in various cases to provide information to securities industry (and other) regulators that our students may be registered with, seeking registration with or are otherwise governed by (including but not limited to the Investment Industry Regulatory Organization of Canada or “IIROC”). Moody’s may provide your Personal Data to such regulators, including but not limited to, Personal Data sufficient to identify you, your course completion and course performance information, to the extent that such information is requested by the regulator.
- Other Communications. From time to time, we may use Personal Data about you to inform you of products, programs, services and promotions that we believe may be of interest to you. If your employer is a Moody’s customer, we may also inform you of such products, programs, services and promotions using Personal Data about you that your employer provided to Moody’s. If you would prefer that we not send electronic marketing messages to you, please see the "Your Choices" section below. However, in accordance with applicable law, you may continue to receive certain electronic messages for which we do not require your express consent to send.
- Internal Business Purposes. We may also use Personal Data about you for our internal business purposes, such as data analysis, editorial and feedback purposes, providing customer support, customizing and improving the content and layout of the Site, completing business transactions, development of marketing and promotion plans and materials, statistical analysis of user behavior, product development, administering individual accounts, and meeting government regulatory requirements such as sales tax collection, audits, etc.
Collection and Use of Other Data
- Monitoring Data. Moody’s and its service providers may collect and/or track other information such as demographic information, domain names, computer type, browser types, screen resolution, and other statistical data involving the use of the Site ("Monitoring Data"). We use Monitoring Data to help us understand who uses the Site and to improve and market it, as well as our other web sites and services.
Unless combined with Personal Data, Monitoring Data does not personally identify you or any other user, and we may use it for any purpose.
- Aggregated Data. Additionally, we may aggregate Personal Data in a manner such that the end-product does not personally identify you or any other user of the Site, for example, by using information to calculate the percentage of our users who have a particular telephone area code. Such aggregate information may also be used for any purpose.
- IP Addresses. When you visit and interact with the Site, we and our third-party service providers may collect Internet Protocol (IP) addresses. Your IP address is a number that is automatically assigned to the computer that you are using by your Internet Service Provider (ISP). This number is identified and logged automatically in our server log files whenever you visit the Site, along with the time(s) of your visit(s) and the page(s) that you visited. We use IP addresses to understand how the Site is used by our users and to improve the Site. Where required by applicable law, IP addresses will be treated as Personal Data.
Disclosure of Personal Data Collected
We may disclose Personal Data for the following purposes/to the following parties:
- Paying Employer or Third Party. If your employer (or other third party) pays for your enrollment and/or participation in any educational services provided by Moody’s (either by way of payment directly to Moody’s or personal reimbursement to you of amounts paid to Moody’s), Moody’s may, from time to time at the request of such employer or third party, disclose to the employer or third party your performance data related to the particular educational services that such employer or third party has paid for. This only applies to the particular employer or third party that paid for the educational services to which the request for your performance data relates – a request for such performance information made by a subsequent employer or third party will be denied absent your express consent to such disclosure. To provide a general consent to disclosure of your performance data to employers that may request it from time to time, please login to your student profile through www.csi.ca and accept the information release consent form (the “IRCF”).
- Reporting to Regulators. Regulators may request that Moody’s provide information about licensed registrants or students who apply to be registered with the regulator or are otherwise governed by the regulator (including but not limited to IIROC) and Moody’s will provide this information. There are also rare occasions where Moody’s will report events to IIROC or other such regulators (e.g. in the case of significant academic infractions).
- Third-Party Service Providers. We may provide Personal Data to third-party service providers, who provide services to us, including but not limited to, data analysis, order fulfillment, payment processing, provision of educational materials, provision of course completion certificates, course instruction and/or administration, examination and testing administration and other services of an administrative nature.
- Strategic Partners and Co-Branded Sites. From time to time, we may enter into a special relationship with another company that is not owned by or affiliated with Moody’s to provide or promote joint products, services, applications, or features (together, “Jointly Offered Items”). These special relationships may include co-branded web sites (“co-branded pages”). Any information, including Personal Data, that you provide in connection with one of these Jointly Offered Items, and/or on one of these co-branded pages, will be shared with our third-party partners. By selecting an application or providing your information on these co-branded pages, or by signing up to receive information about or downloading a Jointly Offered Item, you also consent to our providing Personal Data about you to those third parties. You should check these third parties’ web sites for information regarding their privacy practices. PLEASE NOTE THAT THIS PRIVACY STATEMENT DOES NOT ADDRESS THE PRIVACY OR INFORMATION PRACTICES OF ANY THIRD PARTIES. If you do not want Personal Data about you shared with such third parties, please do not provide Personal Data in connection with the Jointly Offered Items and/or co-branded pages.
- Promotions. We may share the Personal Data you provide in connection with Promotions with third-party sponsors of such Promotions (irrespective of whether such Promotions are hosted by us), or otherwise in accordance with the rules applicable to those Promotions.
- Assignment. We may transfer any and all Personal Data that we collect to an affiliated entity or a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including without limitation in connection with any bankruptcy or similar proceedings).
- Law enforcement; emergencies; compliance. We may disclose Personal Data about you to others as we believe to be appropriate: (a) in compliance with laws, rules, or regulations in any country in which Moody’s operates; (b) to comply with legal process; (c) to respond to requests from government or public authorities; (d) to enforce our Terms and Conditions; (e) to protect our operations or those of any affiliated entities; (f) to protect the rights, privacy, safety or property of Moody’s, its affiliated entities, you, or others; and (g) to permit us to pursue available remedies or limit the damages that we may sustain. For example, we may, to the fullest extent the law allows, disclose Personal Data about you to law enforcement agencies to assist them in identifying individuals who have been or may be engaged in unlawful activities.
Qualifications Publications. From time to time, Moody’s may publish lists of individuals (online or otherwise) that have completed various courses or certificates and/or hold various professional designations offered and maintained by Moody’s. Individuals may be identified by their name and business affiliations in such publications.
Other than as set out herein or as may be expressly agreed by you from time to time, Moody’s will not distribute your Personal Data and in no event will we sell your Personal Data.
We give you choices regarding our use and disclosure of your Personal Data for marketing purposes. If you wish to alter the manner in which your Personal Data is used by Moody’s to send marketing communications, please login to your profile through www.csi.ca and visit the CSI Email Preference Centre. To the extent that your Personal Data is shared with any Moody’s affiliate(s), you will also be provided with the option of revising the manner in which such Personal Data is used for marketing purposes by such affiliates.
We will try to comply with your request(s) as soon as reasonably practicable and, in any event, within the time periods prescribed by applicable law. Please note that if you choose not to receive marketing-related messages from us, you may continue to receive certain administrative messages for which we do not require your express consent to send.
Note that from time to time, Moody’s receives education verification requests from third parties seeking information regarding our students’ academic records. Other than as set out herein, Moody’s will not provide such information to third parties unless you have affirmed IRCF referred to above.
How you can access, change or suppress your Personal Data
If you would like to review, correct, update, suppress, delete or otherwise limit our use of your Personal Data that has been previously provided to us, you may either visit your online student profile on the Site, call or email Moody’s educational services Customer Support (at 1-866-866-2601 (Canada & USA) or 416-364-9130 or firstname.lastname@example.org) or make a request by contacting us using the information provided in the “Contact Information for Moody’s” below. Note that to correct or change your surname, you will need to call Customer Support as this change cannot be made through the Site. We will try to comply with your request as soon as reasonably practicable and consistent with applicable law.
Moody's has established reasonable organizational and technical measures to protect Personal Data from loss, misuse, unauthorized access, disclosure, alteration or destruction. Please note that while Moody’s has endeavored to create a secure and reliable Site for users, no site is 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please notify us of the problem immediately by contacting us using the information provided herein (note that if you choose to notify us via physical mail, this will delay the time it takes for us to respond to the problem).
Cross Border Transfer of Personal Data
Your Personal Data may be stored and processed in any country where we have facilities or in which we engage service providers, and by using this Site or sharing Personal Data with us, you consent to the transfer of information to countries outside of your country of residence, including the United States and Canada, which may have different data protection rules than in your country.
Sensitive Personal Data
We ask that you not send us, and you not disclose, any sensitive Personal Data (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, criminal background or trade union membership) on or through this Site or otherwise to us unless specifically requested to do so in writing.
From time to time, you may be contacted directly by Moody’s personnel as part of your use of Moody’s services. In the event that you obtain any personal identifying information of the Moody’s personnel with whom you interact, you are required to keep such information confidential and only make use of such information for the sole purpose of facilitating communication in relation to the services provided by Moody’s.
Contact Information for Moody’s
Questions or concerns regarding Moody's data protection practices should be addressed to:
200 Wellington Street West, Suite 1500
Toronto, Ontario, Canada
If you choose to contact Moody’s via e-mail about this Policy, please mark the subject heading of your e-mail “Privacy Inquiry.”